Are you planning to shift your office? You are in the right place. Though many people feel that office moving is one of the most challenging jobs they have to do, ours is to ease the tension for you. Learn how you can move your office effortlessly by going through this piece.
Start Planning Early
There is no need to wait up to the last minute if you want to move your office easily. It is important that you start the planning process early. This involves knowing who will be doing what and how. Without this, you will find yourself stressed at the last minute because you failed to do the due diligence.
Use the blueprint to find out what you might need in the next office. Note that most of the time, you will need several months to come up with a good plan for your next office. You must not forget to include the moving budget in your plan.
Communicate with Employees
This is an integral part of an office relocation that you must consider before doing anything else. It is vital that your staff members are kept up to date with your moving plans and the actual date. They deserve to know about the current changes based on the current plan and the new space that you will be relocating to.
The workers should know such basic things as the new address and whether you will be changing the contact details. If the new building has some rules, your workers need to know them ahead of time. Involve them by urging them to come up with a moving checklist to cover all areas.
Hire a Moving Company Early
Office moving needs a lot of details and equipment that need to be taken care of early enough. Therefore, you want to begin by finding the best estimate and then hiring one of the most reliable office moving companies like Shift. If possible, you are supposed to book them 1-3 months ahead of time.
Your choice of company should have enough experience when it comes to commercial relocation. Encourage them to provide you with an on-site quote to help you with the financial planning bit. Better still, to get a good company, you can get recommendations from individuals within your network.
Work with a Project Manager
Every time you are moving an office, you are supposed to rely on a team effort to enhance the chances of success. Thus, appointing a good project manager to take care of all the moving process aspects is the best thing to do. When doing this, you should consider hiring someone within the team who understands what should be there in the next workspace.
The ideal team leader should be someone with robust multi-tasking abilities and excellent organizational skills even if they work remotely. They should be able to communicate effectively and be able to work with budgets. If you manage to get and hire the right project manager, the moving process will become unbelievably easy.
Order New Equipment in Advance
Once you have moved to the new office, you are supposed to have everything you need to enhance productivity. Therefore, one to two months prior, you need to place orders for new equipment that your new workplace must have. That way, those things will be ready for you when you get there.
However, you should refrain from ordering too many large items that are rather hard to handle since they will take up too much space in the new office. Also, items that are too large will mean having to pay twice for the moving process. To reduce expenses further, you want to coordinate with your office suppliers to ensure that the new equipment arrives at the new office before you settle in.
The Bottom Line
If you are planning to relocate your current office, make sure to make good use of the tips mentioned above. Try to communicate with your workers and urge them to get ready ahead of time. Any key issues should be dealt with before your move. You can reduce expenses by starting the preparation early and hiring a moving company whose services are affordable.